Planned maintenance contract management overview

The long-term planning, provision, and sustainability of assets is the central component of an effective asset management strategy, with a specific focus on residential dwellings and all related communal zones. Whilst the housing stock represents a high value asset for each social landlord, the ongoing responsibility for the repairs and maintenance is a significant liability and therefore planning for its sustainable future is critically important. Allowing the decent homes agenda to inform the priorities for a rolling programme of planned improvements and upgrades ensures that a holistic view of asset management strategy is continually driving the investment.

Central to the delivery of planned maintenance programmes are those integral contracts that segment an overall project into logical focus areas, bringing together the expertise of the contractor, the scope of the undertaking, the phased delivery timescales, the available budget - mapped out over a defined accounting period - and the detailed work instructions, in the form of SOR tasks. For each defined programme, individual contracts can be created to cover all aspects of the planned maintenance work, specifying the framework within which the dovetailed contracts will operate and the method by which resourcing appointments will be established.

Separate help articles have been created for each key aspect of planned maintenance contract management, including:

• To create a new planned maintenance contract
• To allocate devolved budget figures to a planned maintenance contract
• To define the operating parameters for a planned maintenance contract
• To configure the planned maintenance contract definition
• To add an attachment to a planned maintenance contract