To add a bank account for a contact

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The procedure to add a bank account for a contact is as follows:

  1. Using the global search facility, type in the first few characters of the contact 1.
  2. Double-click on the row containing the exact record match. Where the expected record is not listed, a more advanced search can be conducted using the spy-glass icon ().
  3. Click on Contact Details. The Contact Details window is displayed for the current contact.
  4. Click on Bank Account. The Bank Account tab is activated.
  5. Click on New Bank Account. The Bank Account window is displayed.
  6. Enter the Branch Sort Code into the field provided, or conduct a search using the spy-glass icon (), and select the desired value from the filtered list 2. The Bank Name, Branch Name and Branch Address (including postcode) will be automatically populated based on the branch sort code selected.
  7. Enter the Account name into the field provided.
  8. Enter the 8-digit Account number into the field provided. Alternatively, where a savings account is employed, enter the Building society roll number into the corresponding field.
  9. Choose an Effective from date for this bank account record i.e. the date on which it came into effect 3.
  10. Choose an Effective to date if the bank account record is to be reviewed on a specific date or to capture a change of circumstances; a blank field means the bank account record will never expire.
  11. Click on Confirm 4. The new bank account is displayed in the Accounts summary table.
  12. Click on Save 5.


Note

1 The search facility will return all possible matches for both first name and last name once the Number of characters before an automatic search commences system preference is reached.

2 The Branch Sort Code field will operate as a dynamic search function and match against sequential elements of the code.

3 The Effective from date defaults to the current system date and cannot be left blank.

4 System validation rules verify the integrity of the bank account details prior to saving the record. The Created by and Created date fields are automatically populated with the name of the end user creating the new record and current system date respectively.

5 To amend the details of an existing bank account, double-click on the desired row in the Accounts summary table and repeat steps 6 through 12; only a limited number of fields can be updated once an account is in use.


See related topics...

To create a new bank branch

To create a new contact

Using the search facility