To create a new direct debit payment batch

The procedure to create a new direct debit payment batch is as follows:

1. Navigate to Quick Menu > Rents > Configuration > Direct Debit Payment Batch. The Direct Debit Payment Batch window is displayed.
2. Click on New Batch 1. All fields are activated ready for data entry.
3. Using the BACS company drop-down field, select the BACS company against which Direct Debit mandates have been created 2.
4. Using the Payment type drop-down field, select an appropriate regular payment category for the Direct Debit batch.
5. Enter the Payments due date for the specific Direct Debit schedules using the calendar icon (), or type in the value directly (format DD/MM/YY or DD/MM/YYYY) i.e. the date on which the regular rent account payments are due.
6. Enter the BACS processing date for the specific Direct Debit schedules using the calendar icon (), or type in the value directly (format DD/MM/YY or DD/MM/YYYY) i.e. the date on which the regular rent account payments are to be processed 3.
7. Click on Save 4. The Number of payments and Total value fields are automatically calculated from the subset of Direct Debit payments identified for inclusion within the batch.
8. The Batch Reference is automatically assigned using the next sequential number i.e. the unique identifier for the compiled subset of Direct Debit payments; the Batch status field is automatically set to Created 5.

Note

1 Upon first access, all fields are automatically activated ready for data entry; hence the New Batch button is inactive.

2 System validation rules ensure that where the selected BACS company record is configured with the AUDDIS attribute, only payment schedules linked to accounts where the Direct Debit instruction has been processed (i.e. the status is set to New DDI Sent to AUDDIS or Live) will be identified for possible inclusion.

3 The BACS submission process dictates that this should be the first working day prior to the Payments due date.

4 A notification message is displayed in the instance where no Direct Debit payments are due on the date specified; the end user is asked to affirm the outcome before the operation is terminated.

5 The Created by and Created date fields are automatically populated with the name of the end user creating the Direct Debit batch and current system date respectively.

See related topics...

Direct Debit batch management overview

To submit a direct debit payment batch

To post a direct debit payment batch

To cancel a direct debit payment batch

To create a new company BACS account