To create a new rent payment batch

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The procedure to create a new rent payment batch is as follows:

  1. Navigate to Quick Menu > Rents > Configuration > Rent Payment Batches. The Payment Batch Detail window is displayed.
  2. Click on New Batch. All fields are activated ready for data entry.
  3. Using the Company drop-down field, select the company for which this payment batch is relevant.
  4. Enter the Default payment date for the payment batch using the calendar icon (), or type in the value directly (format DD/MM/YY or DD/MM/YYYY).
  5. Using the Payment type drop-down field, select a payment type that will be included in the batch e.g. Direct Debit, Standing Order, etc.
  6. Enter a Batch reference for the payment batch into the field provided 1.
  7. Enter the Total value of the payment batch into the field provided. The Up and Down arrows are available to increment or decrement the value, as required 2.
  8. Use the Notes field to add any contextual data that is relevant to the payment batch.
  9. Using the Default suspense account, select the ledger code to be used as the temporary posting destination for payment discrepancies, pending further analysis.
  10. Using the Entitlement provider drop-down field, select the appropriate provider of the entitlement payment, where applicable 3.
  11. Click on Save 4. The reference for the new payment batch is displayed in the alphabetical list, underneath the automatically allocated status: Entered 5.


Note

1 System validation rules ensure that the reference entered for each payment batch is unique.

2 For the purpose of creating the new batch header, the Total value can be a projected figure; once payments are linked to the batch the final figure must be revised to equal the transaction total.

3 This field is activated only in the instance where an entitlement payment type is selected for the batch.

4 The Created by and Created date fields are automatically populated with the name of the end user creating the payment batch and current system date respectively.

5 To amend the details of an existing payment batch, expand the status heading, select a batch reference from the alphabetical list (or type the reference into the Search Payment Batches field) and repeat steps 4 through 11. By default the list is filtered to show Open payment batches. An alternative filter can be applied using the Select view drop-down field: Entered, Awaiting Authorisation, Posted, Cancelled, Part Posted or All.


See related topics...

Rents payment batch management overview

To add a rent payment to a batch

To cancel a rent payment batch

To create a suspense account