To create a payment apportionment rule for multiple rent accounts

As part of the rent collection process, payments are matched against the corresponding account charges and the end user is able to control the way in which payments are apportioned to different accounts included on a single agreement: either manually, on an individual account basis, or through overarching custom rules, which transcend all configured account types and are applied centrally to valid records through a scheduled event. Complementary system preferences also provide the end user with the greatest flexibility in determining whether discrete and global rules may coexist within an organisation, augmented by the added level of control around individual apportionment rules being automatically replaced by a scheduled counterpart.

The procedure to create a payment apportionment rule for multiple rent accounts is as follows:

1. Navigate to Quick Menu > Rents > Configuration > Global Apportionment Rules. The Global Apportionment Rule window is displayed.
2. Click on New Apportionment Rule. The Apportionment Rule window is displayed.
3. Enter a Description for the apportionment rule into the field provided 1.
4. Using the Source account type drop-down field, select the desired classification parameter to filter those accounts against which an apportionment rule should be created.
5. Using the Payment types drop-down field, multi-select all payment types for which this apportionment rule is relevant, or choose the All option, as required 1.
6. Where only the principle accounts are to be covered by the apportionment rule, activate the Use Main Account tick box provided i.e. to apply an automatic filter to the target subset of source accounts matching the chosen classification type.
7. Choose an Effective from date for this apportionment rule i.e. the date on which it came into effect 2.
8. Choose an Effective to date if the apportionment rule is to be reviewed on a specific date or to capture a change of circumstances; a blank field means the rule will never expire.
9. Click on Save. The new entry is displayed in the Apportionment Rule summary table 3.

Tip

1 Where only a small number of parameter values are not required, activate the All tick box first and then deselect individual items from the full list, as required; the All tick box will be automatically removed once an item is deselected.

Note

1 System validation rules ensure that the description entered for each payment apportionment rule is unique for the effective period.

2 The Effective from date defaults to the current system date and cannot be left blank.

3 The centralised management of payment allocations is controlled via the scheduled task Cascade Global Apportionment (located within the Rents module focus area).

See related topics...

Rents configuration management overview

To define the scope of a payment apportionment rule

To create a new scheduling timetable