To create a new rent adjustment batch

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The procedure to create a new rent adjustment batch is as follows:

  1. Navigate to Quick Menu > Rents > Configuration > Rent Adjustment Batches. The Adjustment Batch Details window is displayed.
  2. Click on New Batch. All fields are activated ready for data entry.
  3. Using the Company drop-down field, select the company for which this rent adjustment batch is relevant.
  4. Enter the default Adjustment Date for the rent adjustment batch using the calendar icon (), or type in the value directly (format DD/MM/YY or DD/MM/YYYY).
  5. Using the Adjustment drop-down field, select the type of rent adjustment that will be included in the batch i.e. Adjustment or Credit Note.
  6. Enter a Batch Reference for the rent adjustment batch into the field provided 1.
  7. Enter the Total Value of the rent adjustment batch (exclusive of VAT) into the field provided. The Up and Down arrows are available to increment or decrement the value, as required 2.
  8. Enter the Total VAT element of the adjustment batch into the field provided. The Up and Down arrows are available to increment or decrement the value, as required 3.
  9. Use the Notes field to add any contextual data that is relevant to the rent adjustment batch.
  10. Click on Save 4. The reference for the new adjustment batch is displayed in the alphabetical list, underneath the automatically allocated status: Entered 5.


Note

1 System validation rules ensure that the reference entered for each rent adjustment batch is unique.

2 For the purpose of creating the new batch header, the Total Value can be a projected figure; once adjustments are linked to the batch, the final figure must be revised to equal the transaction total (exclusive of VAT).

3 For the purpose of creating the new batch header, the Total VAT can be a projected figure; once adjustments are linked to the batch, the final figure must be revised to equal the transaction VAT total.

4 The Created By and Created Date fields are automatically populated with the name of the end user creating the rent adjustment batch and current system date respectively.

5 To amend the details of an existing adjustment batch, expand the status heading, select a batch reference from the alphabetical list (or type the reference into the Search Adjustment Batches field) and repeat steps 4 through 10. By default the list is filtered to show Open adjustment batches. An alternative filter can be applied using the Select view drop-down field: Entered, Awaiting Authorisation, Posted, Cancelled, Part Posted or All.


See related topics...

Rents adjustment batch management overview

To add a rent adjustment to a batch

To cancel a rent adjustment batch