To create a new rent charge review cycle

The procedure to create a new rent charge review cycle is as follows:

Navigate to Quick Menu > Rents > Configuration > Rent Review. The Rent Review window is displayed.
Click on New Review 1. All fields are activated ready for data entry.
Enter a Description for the rent review cycle into the field provided 2.
Using the Company drop-down field, select the company to which the rent review cycle relates.
Using the Frequencies drop-down field, multi-select all charge element frequencies that will be included in the rent review cycle (e.g. Daily, Weekly, Monthly, Quarterly, etc.), or choose the All option, as required 1.
Enter the Review dates from date using the calendar icon (), or type in the value directly (format DD/MM/YY or DD/MM/YYYY), as required i.e. the earliest charge element review date to be included.
Enter the Review dates to date using the calendar icon (), or type in the value directly (format DD/MM/YY or DD/MM/YYYY), as required i.e. the latest charge element review date to be included.
Multi-select the required attributes for the rent review cycle by activating the tick boxes provided. An explanation of each available attribute is summarised in the table below.
Click on Save 3. The new rent review cycle appears in the alphabetical list, underneath the automatically allocated status: In Progress 4.

Tip

1 Where only a small number of parameter values are not required, activate the All tick box first and then de-select individual items from the full list, as required; the All tick box will be automatically removed once an item is de-selected.

Note

1 Upon first access, all fields are automatically activated ready for data entry; hence the New Review button is inactive.

2 System validation rules ensure that the description entered for each new rent review cycle is unique.

3 The Updated by and Updated date fields are automatically populated with the name of the end user creating the rent review cycle and current system date respectively.

4 To amend the details of an existing rent review cycle, expand the status heading, select a cycle from the alphabetical list (or type the description into the Search Rent Review field) and repeat steps 3 through 9. By default the list is filtered to show Open rent review models. An alternative filter can be applied using the Select view drop-down field: In Progress, Selection Complete, Applied, Part Applied, Notifications Generated, Cancelled or All.

Rent Review Attribute	Description
Include blank dates	The option to include in the review cycle those charge elements where a review date has been omitted.
Review fixed charges	The option to include in the review cycle those charges that are configured as 'Fixed' e.g. Heating.
Review asset charges	The option to include in the review cycle those charges that are specific to assets e.g. Basic Rent.
Review agreement charges	The option to include in the review cycle those sundry charges that relate directly to an agreement and not an asset e.g. Insurance.
Review service charges	The option to include in the review cycle those charges levied to cover additional services pertaining to the provision of social housing. The desired Service charge calendar period and Service charge calculation type (Actual, Adjustment or Estimate) appropriate to the review cycle must also be specified using the corresponding drop-down fields.

See related topics...

Rents charge review management overview

To cancel a rent charge review cycle

To add rent charge elements to a review cycle

To add asset charges to a rent review cycle

To add agreement charges to a rent review cycle